Event QuotingEvent Requirements Checklist
Below is every element we would normally build into an event of this type. Mark each line as required or not required, add anything we have missed, then review before submitting.
Numbers based on 18 vehicles over 6 days. Day 1 and day 6 are travel days for guests.
Guests
0 of 20 requiredGuest Hotels
Accomodation
Guest rooms
Qty 18
Days 5
Guest Dinner
Catering
Locations
Qty 36
Days 5
Guest Lunch
Catering
Locations
Qty 36
Days 4
Route Books
Creative
Design & Print
Qty 24
Days 1
Photobooks
Creative
Design & Print
Qty 18
Days 1
Event Branding
Creative
Logo design
Qty 1
Days 1
Gifts
Gifting
All guests
Qty 36
Days 1
Activities
Logistics
Non driving activities
Qty 36
Days 1
Activities
Logistics
Circuit hire & track management
Qty 1
Days 1
Guest Transfers
Travel
Live Event
Qty 18
Days 1
Luggage Van
Logistics
Between hotels
Qty 1
Days 4
Tourboss
Logistics
Licence fee
Qty 1
Days 1
Fuel
Vehicles
Live Event
Qty 18
Days 4
Valet
Vehicles
Cleaning
Qty 18
Days 5
Consumables
Vehicles
Oils, parts, allowance for tyres
Qty 1
Days 1
Hire Cars
Vehicles
Event 1, Photo/Video, Medic, Tech
Qty 4
Days 6
Accessories
Vehicles
Phone cables, mounts etc
Qty 18
Days 1
Radios
Vehicles
All guests and crew
Qty 22
Days 1
Tolls
Vehicles
Tolls & toll tags
Qty 18
Days 1
Car Snacks
Vehicles
Snacks & Waters each day
Qty 18
Days 4
Crew
0 of 11 requiredEvent Lead / Driver
Crew
Leading the convoy
Qty 1
Days 6
Driver
Crew
Second driver
Qty 1
Days 6
Technical team
Crew
Technical lead
Qty 1
Days 6
Event Manager
Crew
Event Manager
Qty 1
Days 7
Event Support
Crew
Event Support
Qty 1
Days 7
Per Diems
Crew
Live Event
Qty 1
Days 32
Uniform
Crew
New Crew - Workwear
Qty 1
Days 1
Crew Flights
Travel
Live Event
Qty 6
Days 1
Crew Hotel
Travel
All
Qty 6
Days 6
Event Team
Planning
Planning [Office Days]
Qty 1
Days 15
Reconnaissance
Planning
Route & hotel recce
Qty 1
Days 5
Media
0 of 2 requiredPhotographer
Media
Photographer
Qty 1
Days 6
Videographer
Media
Videographer
Qty 1
Days 6
Security
0 of 2 requiredSecurity
Crew
Security Lead
Qty 1
Days 7
Medical
Crew
On event medic
Qty 1
Days 7